General Affairs Executive (Japanese Communication Support)

This role is based at the Saizeriya Malaysia Head Office and supports General Affairs operations while facilitating communication between Japanese and local team members.

As Saizeriya Malaysia continues to expand, this position offers valuable exposure to office administration, corporate support functions, and cross-cultural business operations.

You will support daily General Affairs operations and Japanese communication activities.

Your responsibilities include:

Office Administration

• Managing office supplies and inventory
• Coordinating office maintenance and facilities management
• Managing incoming and outgoing mail and courier services
• Supporting reception and visitor arrangements

Store & Facility Support

• Coordinating with contractors and service providers
• Assisting with store maintenance and repair matters
• Managing service contracts and related documentation
• Coordinating uniforms and operational supplies

Documentation & Records Management

• Preparing and maintaining company records
• Managing approval forms and internal documents
• Maintaining contract files and administrative documentation
• Supporting internal communication activities

HR & Administrative Support

• Supporting onboarding documentation for new employees
• Maintaining employee records and administrative files
• Assisting with attendance-related administration
• Supporting visa and work permit documentation when required

Government & Compliance Support

• Assisting with licence renewals and submissions
• Liaising with government authorities when necessary
• Supporting insurance and compliance administration

Japanese Communication Support

• Assisting communication between Japanese and local employees
• Supporting meetings and discussions through interpretation
• Assisting translation of internal documents when required

• Malaysian citizen
• Bachelor's Degree
• Age between 25-30 years old
• Minimum 1 year experience in General Affairs, Administration, or a related field
• Valid driving licence
• Intermediate Microsoft Excel skills
• Good coordination and communication skills
• Business-level Japanese communication ability
• Able to communicate effectively in English

We are seeking individuals who:

• Enjoy working in a multicultural and international environment
• Have strong communication and coordination skills
• Are proactive and willing to take initiative
• Can manage multiple tasks and priorities effectively
• Enjoy supporting both people and business operations
• Adapt well in a growing and evolving organization
• Are interested in building a long-term career with Saizeriya Malaysia

Saizeriya Malaysia Head Office
KL Eco City, Jalan Bangsar
59200 Kuala Lumpur, Malaysia

• Monday to Friday
• 9:00 AM – 6:00 PM
• 60-minute lunch break
• Weekend work may be required during peak business periods
• Occasional store visits may be required depending on operational needs

• Two rest days per week (Saturday & Sunday)
• Annual Leave
• Sick Leave
• Hospitalisation Leave
• Maternity Leave
• Paternity Leave

All leave entitlements are provided in accordance with Malaysian labour laws and company policy.

RM4,000 - RM5,500 per month

Additional Japanese Language Allowance:

• JLPT N2: RM1,000/month
• JLPT N1: RM1,500/month

(subject to company requirements)

• Statutory contributions (EPF, SOCSO, EIS)
• Medical benefits
• Transportation-related support where applicable
• Employee welfare programmes
• Career development opportunities
• Visa sponsorship support for eligible foreign candidates where applicable

This role offers exposure to a wide range of corporate support functions, including General Affairs, Administration, Human Resources, Compliance, and Japanese business communication.

As Saizeriya Malaysia continues to expand, employees who demonstrate strong performance and leadership potential may have opportunities to progress into:

• Senior General Affairs Executive
• Administration Manager
• HR & General Affairs Executive
• Corporate Support Functions
• Regional Support Roles

We are looking for individuals who are eager to grow together with Saizeriya Malaysia and contribute to the development of our business in Malaysia.

Purchasing Executive

This role is based at the Saizeriya Malaysia Head Office and is responsible for supporting purchasing operations, supplier coordination, inventory-related activities, and procurement administration.

As Saizeriya Malaysia continues to expand across Malaysia, this position offers an opportunity to gain exposure to procurement, supply chain management, vendor coordination, and restaurant operations within a growing international food service organisation. 

You will support daily purchasing activities to ensure smooth procurement operations and timely supply of products and services for the business. 

Your responsibilities include:

Purchasing Operations

• Preparing, processing, and issuing Purchase Requisitions (PR) and Purchase Orders (PO)
• Ensuring procurement requests are processed accurately and on time
• Monitoring purchase order status and following up with suppliers on delivery schedules
• Coordinating with internal stakeholders to ensure operational requirements are met

Supplier Coordination

• Communicating with suppliers regarding orders, deliveries, pricing, and product availability
• Supporting supplier negotiations and procurement-related discussions
• Building and maintaining professional relationships with suppliers and business partners
• Assisting in resolving supply-related issues and delivery discrepancies

Documentation & Compliance

• Reviewing purchase requisitions, quotations, and purchase orders for completeness and compliance with company procedures
• Maintaining accurate purchasing records and documentation
• Ensuring procurement files are properly organised for audit and reporting purposes
• Updating procurement databases and records in a timely manner

Invoice Verification & Payment Support

• Performing three-way matching between Purchase Orders (PO), Delivery Orders (DO), and supplier invoices
• Verifying the accuracy of purchasing documents before payment processing
• Coordinating with warehouse and Finance teams to resolve discrepancies
• Following up on outstanding invoices, credit notes, and supplier documentation

Inventory & Supply Chain Support

• Supporting inventory management and procurement planning activities
• Assisting in monitoring stock availability and supply requirements
• Coordinating with warehouse and operational teams regarding inventory-related matters
• Supporting month-end purchasing and inventory documentation requirements

Reporting & Administrative Support

• Preparing procurement reports and purchasing data updates
• Maintaining ERP or purchasing system records
• Supporting departmental reporting and administrative tasks
• Assisting with communication between internal stakeholders and suppliers

• Malaysian citizen
• Diploma or Bachelor's Degree in Business, Supply Chain Management, Procurement, Logistics, or related fields
• Fresh graduates are encouraged to apply
• Proficient in Microsoft Office applications, especially Excel
• Good communication and coordination skills
• Strong attention to detail and organisational abilities
• Able to manage multiple tasks and deadlines effectively
• Able to communicate in English

Preferred Qualifications

• Knowledge of purchasing, procurement, or inventory management processes
• Knowledge of supply chain management or import/export operations
• Understanding of food manufacturing, food service, or restaurant operations
• Familiarity with food safety, quality assurance, or Halal certification requirements
• Experience working with ERP systems or procurement software
• Experience in supplier management or purchasing administration

We are seeking individuals who:

• Enjoy planning, organising, and coordinating operational activities
• Have strong attention to detail and accuracy
• Enjoy communicating with suppliers and business partners
• Can work collaboratively across multiple departments
• Adapt well to a fast-paced and growing business environment
• Are interested in building a career in procurement, supply chain, or operations management

Saizeriya Malaysia Head Office
KL Eco City, Jalan Bangsar
59200 Kuala Lumpur, Malaysia

• Monday to Friday
• 9:00 AM – 6:00 PM
• 60-minute lunch break
• Weekend work may be required during peak business periods
• Occasional store visits may be required depending on operational needs

• Two rest days per week (Saturday & Sunday)
• Annual Leave
• Sick Leave
• Hospitalisation Leave
• Maternity Leave
• Paternity Leave

All leave entitlements are provided in accordance with Malaysian labour laws and company policy.

Starting salary: RM3,000 per month

Salary review upon successful completion of probation
Performance-based rewards may be provided based on company and individual performance

• Statutory contributions (EPF, SOCSO, EIS)
• Medical benefits
• Transportation-related support where applicable
• Employee welfare programmes
• Career development opportunities
• Visa sponsorship support for eligible foreign candidates where applicable

As Saizeriya Malaysia continues its expansion, successful employees may have opportunities to develop into:

• Senior Purchasing Executive
• Procurement Specialist
• Supply Chain Executive
• Purchasing Manager
• Supply Chain & Operations Management Roles

This role offers valuable exposure to supplier management, procurement planning, inventory control, and business operations within a rapidly growing restaurant chain.